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i.d. mate Galaxy Power Users

The following is a list of items for users who want to get the most out of their i.d. mate Galaxy. This information is supplemental information that is found in the Galaxy User's Guide:

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Explanation of Micro SD Card Files and Folders

When we load a new Micro SD card with the data necessary to function in an i.d. mate, the root directory will contain the following items, generally:

  • BARCODE Folder - In ID Mode, when a bar code is scanned and a voice memo is recorded, the i.d. mate creates a folder (or searches for it if it's already present) inside the \BARCODE\RECORDS folder and names it according to the digits of the bar code that was scanned. The i.d. mate then places any voice memos for that barcode in this folder. Voice memos are saved as wav files and are named sequentially as follows: 00000000.wav, 00000001.wav, etc.
  • DOWNLOAD Folder - These files are not intended to be altered by the end user. Modification of this file may result in unpredictable behavior.
  • LOGS Folder - These files are not intended to be altered by the end user. Modification of this file may result in unpredictable behavior.
  • MEMO Folder - In Memo Mode, voice memos are saved in and retrieved from the MEMO folder using the same naming convention as ID Mode memos. See Customizing Memo Mode for a great way to organize your memos.
  • MUSIC Folder - This folder allows you to customize sub-folders containing your personal, audio-specific MP3 music or book files. There are two default sub-folders: MP3 Player Introduction and Samples. Place your personal music into a custom named folder, then copy and paste the folder into the Music folder. Each custom named folder will function as a play list. Avoid placing additional sub-folders within your custom named folder. This could result in unpredictable behavior.
  • BARCODES.DAT - This file is the actual encrypted product database. Text-to-Speech technology makes it possible to get millions of items on the Micro SD card. We are constantly adding products to this database, and we come out with a new version twice a year, typically in the spring and fall.
  • INVENTORY.DAT - This file is created if you have enabled Inventory Mode within the System Mode. All scanned barcodes scanned in Inventory Mode are saved within this file. For more information, see Inventory Mode.

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Online Web Companion - Backup and Restore

There are two methods you can use to backup your data from your Galaxy micro SD card to your PC. The first method involves connecting to the online web companion through a web browser and transferring your data via a USB cable. The second method involves connecting to the online web companion through a web browser and transferring your data via a wireless connection.

Method #1- USB Cable: This procedure requires a USB cable connecting the Galaxy unit to your PC, which should be available in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under My PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

    Backup:
  1. Turn the Galaxy on and plug the USB cable into your Galaxy and the other end into your PC's USB port.
  2. Open an internet web browser, i.e. Internet Explorer, Google Chrome, Mozilla Firefox.
  3. Type 192.168.7.2 in the address bar and press Enter.
  4. The Galaxy Web Companion page should open. Please Note: If you are unable to connect to the Online Web Companion, you may need to install the Microsoft RNDIS driver. For more information, go to How to install the RNDIS Driver.
  5. Select the Backup option and press Enter.
  6. A backup file is created called Galaxy_Backup_(including the date the file was created).bhp and placed into your Downloads folder.
    Restore
  1. Turn the Galaxy on and plug the USB cable into your Galaxy and the other end into your PC's USB port.
  2. Open an internet web browser, i.e. Internet Explorer, Google Chrome, Mozilla Firefox.
  3. Type 192.168.7.2 in the address bar and press Enter.
  4. The Galaxy Web Companion page should open.
  5. Select which files you wish to restore, i.e. Scans, Memo's, Inventory, and press the Restore button.
  6. Select the backup file that you wish to restore from, i.e. Galaxy_Backup_(including the date the file was created).bhp, and press Enter.

Method #2- Wireless: This procedure requires a wireless connection between the Galaxy unit and your PC, which should initially be established in System Mode / Wireless Settings. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

    Backup
  1. Turn the Galaxy on and connect to your wireless network.
  2. Open an internet web browser, i.e. Internet Explorer, Google Chrome, Mozilla Firefox.
  3. Go to the System Mode and then System Information to find out your wireless I P address is and type it into the address bar and press Enter.
  4. The Galaxy Web Companion page should open.
  5. Select the Backup option and press Enter.
  6. A backup file is created called Galaxy_Backup_(including the date the file was created).bhp and placed into your Downloads folder.
    Restore
  1. Turn the Galaxy on and connect to your wireless network.
  2. Open an internet web browser, i.e. Internet Explorer, Google Chrome, Mozilla Firefox.
  3. Go to the System Mode and then System Information to find out your wireless I P address is and type it into the address bar and press Enter.
  4. The Galaxy Web Companion page should open.
  5. Select which files you wish to restore, i.e. Scans, Memo's, Inventory, and press the Restore button.
  6. Select the backup file that you wish to restore from, i.e. Galaxy_Backup_(including the date the file was created).bhp, and press Enter.

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Updating the Product Database

Note: If you are unable to update your database via Wi-Fi or download link, call technical support at 1-800-890-1180 to request the updated database shipped to you on CD and use the procedure below to install.

This procedure requires that you connect your Galaxy via USB cord to your PC. It should show up as a removable disk in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

Note: Your Galaxy unit needs to be turned on and "Awake" to become available as a Removable Disk named "Galaxy" on your computer.

  1. As a precautionary measure, make a backup copy of all the data on your Micro SD card to your computer.
  2. Place the database upgrade CD in your computer's CD or DVD Rom drive if it is not already there. On the CD, the BARCODES.DAT is the new database. Copy the BARCODES.DAT file from the CD and paste it in the root of your Micro SD. This will replace the old BARCODES.DAT with the new one. Your computer should ask you to confirm file replace, "Would you like to replace the existing file" and it will describe the files in question. Confirm with the Yes option. Once copying is complete, safely remove the USB drive.
  3. Your i.d. mate should now be ready to go. Enjoy!

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Transfer Scanned Barcode Recordings between SD Cards

There are two methods you can use to transfer your scanned recordings from your computer to your Galaxy micro SD card. The first and preferred method involves copying and transferring your data directly to your i.d. mate Galaxy via a USB cable. The less desirable, second method involves removing the micro SD card from your unit, connecting the card to a micro SD card reader, and then copying your existing data to your Galaxy card.

Method #1: This procedure requires that you have an SD card reader connected to your PC in addition to a USB cable connecting the Galaxy unit to your PC, which should be available in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

  1. Create a folder on your PC's desktop called "ID Mate Scans" (or whatever you wish).
  2. Insert your old memory card (the one with the scans you wish to transfer) into your PC's card reader and open it. When you do so, you will be in the root directory. Copy and paste the SCANS folder to the backup folder you just made.
  3. When the copy and paste is complete, safely remove your old memory card from the reader.
  4. Connect your Galaxy to your computer using a USB cable (USB mini B to USB A). Note: Your Galaxy unit needs to be turned on and "Awake" to become available as a Removable Disk named "Galaxy" on your computer.
  5. From your backup folder, copy all of the files in the SCANS folder, and paste them into the BARCODE / RECORDS directory of the "Galaxy" drive.
  6. When the copy and paste is complete, "Safely Remove Hardware and Eject Media" from your computer and disconnect the USB cable. Restart your Galaxy to access new data.

Method #2: This procedure requires that you have card reader built in or connected to your PC, which should be available in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

  1. Create a folder on your PC's desktop called "ID Mate Scans" (or whatever you wish).
  2. Insert your old memory card (the one with the voice memos you wish to transfer) into your PC's card reader and open it. When you do so, you will be in the root directory. Copy and paste the SCANS folder to the backup folder you just made.
  3. When the copy and paste is complete, safely remove your old memory card from the reader.
  4. Eject the micro SD card located on the left side of the handle by pushing the card in and letting go. You can now safely pull the card out.
  5. (If necessary, insert the new micro SD card into a Micro SD adapter) then insert the card/card reader, and choose to open and view files.
  6. From your backup folder, copy all of the files in the SCANS folder, and paste them into the BARCODE / RECORDS directory of the "Galaxy" drive.
  7. When the copy and paste is complete, safely remove your micro SD card from the reader, and insert it into your i.d. mate.
  8. Restart your Galaxy to access new data.

Note: When you feel the memory card, you will notice the notched edge and a series of ridges on (contacts) on one face which help as a reference point. To reinstall the card, grab the end without ridges/contacts between your thumb and forefinger. The ridges/contacts should be inserted first, face up toward the keypad. The notches should be facing the scanner portion of the device.

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Transfer Custom Voice Memos between SD Cards

There are two methods you can use to transfer your custom voice memos from your computer to your Galaxy micro SD card. The first and preferred method involves copying and transferring your data directly to your i.d. mate Galaxy via a USB cable. The less desirable, second method involves removing the micro SD card from your unit, connecting the card to a micro SD card reader, and then copying your existing data to your Galaxy card.

Method #1: This procedure requires that you have an SD card reader connected to your PC in addition to a USB cable connecting the Galaxy unit to your PC, which should be available in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

  1. Create a folder on your PC's desktop called "ID Mate Memos Backup" (or whatever you wish).
  2. Insert your old memory card (the one with the voice memos you wish to transfer) into your PC's card reader and open it. When you do so, you will be in the root directory. Copy and paste MEMOS folder to the backup folder you just made.
  3. When the copy and paste is complete, safely remove your old memory card.
  4. Connect your Galaxy to your computer using a USB cable (USB mini B to USB A). Note: Your Galaxy unit needs to be turned on and "Awake" to become available as a Removable Disk named "Galaxy" on your computer.
  5. From your backup folder, copy all of the files in the MEMOS folder, and paste them into the MEMO directory of the "Galaxy" Micro SD card.
  6. When the copy and paste is complete, "Safely Remove Hardware and Eject Media" from your computer and disconnect the USB cable.

Method #2: This procedure requires that you have card reader built in or connected to your PC, which should be available in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

  1. Create a folder on your PC's desktop called "ID Mate Backup" (or whatever you wish).
  2. Insert your old memory card (the one with the voice memos you wish to transfer) into your PC's card reader and open it. When you do so, you will be in the root directory. Copy and paste MEMOS folder to the backup folder you just made.
  3. When the copy and paste is complete, safely remove your old memory card from the reader.
  4. Remove the micro SD card from the left side of the Galaxy.
  5. (If necessary, insert the new micro SD card into a Micro SD adapter) then insert the card/card reader, and choose to open and view files.
  6. From your backup folder, copy the files in the folder named MEMOS, and paste them into the root directory of your new Micro SD card.
  7. When the copy and paste is complete, safely remove your Micro SD card from the reader, insert it into your i.d. mate, and you should be ready to go!

Note: When you feel the memory card, you will notice the notched edge and a series of ridges on (contacts) on one face which help as a reference point. To reinstall the card, grab the end without ridges/contacts between your thumb and forefinger. The ridges/contacts should be inserted first, face up toward the keypad. The notches should be facing the scanner portion of the device.

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customized folders in Memo Mode

Customizing Memo Mode

This procedure requires that you connect your Galaxy via USB cord to your PC. It should show up as a removable disk in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

  1. Turn the unit on and plug the mini USB end of your cable to your Galaxy and the USB end to your computer.
  2. Open the memo folder and create a new folder, i.e. "Groceries".
  3. Safely remove the USB cable.
  4. Turn the unit off and then back on for your changes to take effect.
  5. This additional memo mode called "Groceries Memo" will be accessible after the Help mode.
  6. You can record memos under this customized memo mode as you would in normal memo mode.

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Inventory Mode [Inventory]

This procedure requires that you connect your Galaxy via USB cord to your PC. It should show up as a removable disk in Windows XP under My Computer, in Windows Vista and Windows 7 under Computer, or in Windows 10 under This PC. Please make yourself familiar with how to find and interact with this resource before attempting the following steps.

Inventory Mode Instructions

To Add an Item and Quantity:

  1. Scan the item's bar code.
  2. Press the Select/OK (oval) button to store the item in inventory then press the Next and Previous (triangle) buttons to choose the quantity.
  3. Press the Select/OK (oval) button to save the quantity.
  4. Listen for the chime to verify the quantity has been saved.

Follow the same directions above to edit the quantity for an item already entered.

You cannot erase a record from Inventory Mode. Items without descriptions in the En-Vision America database on your Micro SD Card will be given incorporate the barcode number as its title descriptor.

To change a quantity rapidly, press and hold the Next or Previous button. The count will change by 1 for the first ten, then will change by 10 for the next ten, then will change by 100 for the next ten, then by 1,000 for the next 10, then by 10,000 for the next 10.

Browse Inventory Instructions

Use the Next and Previous buttons to browse through inventory items. The recorded quantity will be spoken after the item description.

To change a quantity rapidly, press and hold the Next or Previous button. The Summit will change the count by 1 for the first ten, then will change by 10 for the next ten, then will change by 100 for the next ten, then by 1000 for the next 10, then by 10000 for the next 10.

To Edit the Quantity for an Item in Browse Inventory Mode:

  1. Use the Next and Previous buttons to find the item you wish to edit the quantity for.
  2. Press the Select/OK (oval) button to store the item in inventory then press the Next and Previous (triangle) buttons to choose the quantity.
  3. Press the Select/OK (oval) button to save the quantity.
  4. Listen for the chime to verify the quantity has been saved.

To Delete an Item from Inventory:

  1. Use the Next and Previous buttons to find the item you wish to delete.
  2. Press the Erase (square) button twice.
  3. Listen for the chime to verify the quantity has been saved.

Working with the Inventory.dat File

Caution: It is best not to work directly with the original Inventory.dat file on your SD Card unless absolutely necessary. Even a seemingly innocuous change to the file's syntax or structure may disrupt the ability of the Galaxy to properly access and manipulate it. It is best to work with a copy of the file on your computer. You may wish to edit the name of this copy to include the date (and possibly time) of the save.

To download the saved inventory information from your unit, first turn the unit on and plug the mini USB end of your cable to your Galaxy and the USB end to your computer. On your computer, "Galaxy" drive will appear. In the root of the Galaxy drive you will find the Inventory.dat file. You can view the data in a semi-colon delimited file if you open it using Notepad. We recommend opening an Excel workbook application and then importing the file. Keep in mind that this is a semi-colon delimited text file with no text qualifiers. All of the columns of data should be formatted as "text" not "general." If you neglect this, "general" will eliminate the beginning zeros of each barcode and may turn it into scientific notation.

It may be best to work with the Inventory.dat file's data by importing it with either a database program, such as Microsoft Access or OpenOffice Base, or a spreadsheet program, such as Microsoft Excel or OpenOffice Calc. When doing so:

  • The data is semi-colon delimited with no text qualifiers.
  • The first column is the bar code number and should be formatted as "text" not "general". Neglecting this will eliminate any leading zeros and may turn it into scientific notation.

Inventory Mode does not require numerical sort as the items are saved and worked with in the order they are scanned. Inventory Mode uses only three fields: the bar code number, the item description, and a number for the quantity. However, the description can include a price as part of the description if you type it in as part of your description field. It is vitally important not to use commas if you will be importing into a spreadsheet like Excel.

For example:
041196805499;Progresso Soup $1.45;2;
094000183566;A-von Moisturizer 24 $4.45;2;
036000282009;Kleenex $1.24;5;

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Creating Your Own Database

The following describes the process for creating a custom data file for the i.d. mate Galaxy. For other models please see the power user page specific to your model. These instructions assume that you have a working knowledge of text files and/or Microsoft Excel.

Note: Your Galaxy unit needs to be turned on and "Awake" to become available as a Removable Disk named "Galaxy" on your computer.

Barcodes are subject to these criteria:

  • Barcodes must be comprised of any ASCII character except comma (,) quotes (") or semicolon (;). Galaxy requires that ONLY and EXACTLY what is on the barcode sticker appear in the self-made database.
  • Barcodes may have a maximum length of 20 characters.

Creating the Custom Database

  1. Prepare Data into a semicolon delimited text file without commas or semicolons:
    1. Note: For all options below, there must be at least one description field in addition to the barcode field, and multiple description fields will be navigable when scanning the barcode. See the criteria above for valid barcodes.
    2. Option 1: Enter data manually - The first field should always be the record's barcode.
    3. Option 2: Use Inventory Mode - See the instructions for using Inventory Mode to generate an Inventory.dat file. Import this file into your Access or Excel file, leave out or remove the quantity field/column, and modify the descriptions, as necessary.
    4. Option 3: Acquire manufacturer/retailer data - Be sure to import the barcode column into the first field and formatted as Number with no decimals. Import the descriptive information as Text.
  2. Sort by barcode number and remove any duplicate barcodes.
  3. Replace all commas (,) and semi-colons (;) in descriptions either with spaces or with periods. A period will create a pause in the speech like a comma or semi-colon.
  4. Recommended steps for "cleaning" your descriptions:
    1. Remove all double quote characters (").
    2. Replace all double spaces with single spaces. Repeat until no replacements are reported.
  5. Make sure each record ends in a semicolon. Place a semicolon at the very end of each record before the line break/return.
  6. Add your database announcement for the system menu using barcode number "0" (i.e. 0;Database Version My Database 1.0;)
  7. Sample file. Download this Excel file to see an example of a properly prepared master data set in Excel or download this comma delimited file to see an example in Notepad.
  8. Make your file into a semi-colon delimited file and save as a text file. Download this text file to see an example of the final format in Notepad.
    1. Option 1: Export from Access. When exporting from Access, choose to export as "text files." On the first screen, choose "delimited". On the second screen, choose "semicolon". Also make sure to indicate {none} where it asks if you want Text Qualifiers.
    2. Option 2: Convert Excel file to semi-colon delimited file using Notepad:
      1. Select File > Save As.
      2. Change "Save as type" to CSV (comma delimited) *.csv.
      3. Save the file using File > Save (or Ctrl + S).
      4. If prompted that the selected file type does not support workbooks that contain multiple sheets, click OK. Then if prompted that the file may contain features that are not compatible with CSV (comma delimited) - "Do you want to keep the workbook in this format?" - choose Yes. Select File > Close. When prompted to save changes, choose No.
      5. Open the file in Notepad (For Windows, go to Start > All Programs > Accessories > Notepad).
      6. Using Edit > Replace, replace all commas (,) with semi-colons (;).
      7. Save the file using File > Save (or Ctrl + S) with a .txt extension instead of a .csv extension.
    3. Option 3: Change Regional Options and use Notepad. If your file is very large, the replacement function above may take too long. Here is another way of doing it: Before saving your .csv file, change your computer's regional settings: Go to Start > Control Panel > Regional and Language Options > Customize (from the numbers tab), then under the List Separator, choose the semi-colon (;). This will make any .csv files semi-colon delimited instead of comma delimited. Return to the Excel file and save as a .csv file format. Leave Excel and open the file using Notepad (right click and choose "Open With", then Notepad). Now save the file as a .txt file.
  9. Rename your file. Your custom barcodes files should be renamed with a sequencing number using the following pattern: BARCODES01.DAT, BARCODES02.DAT, etc. Enumerated DAT files are queried in numerical order before BARCODES.DAT. The Galaxy may have multiple databases (up to 99) co-existing on the Micro SD card. Never re-name the "official" En-Vision America BARCODES.DAT.
  10. Copy your custom BARCODES.DAT file to the root directory of the Micro SD card.
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For further technical assistance, contact En-Vision America at 1-800-890-1180 and ask for help creating a custom barcode database.


Galaxy Specifications

Features Descriptions
Audio Formats Supported MP3
Barcode Formats Supported Code 39, Codabar, UPC-A, UPC-E, EAN-8, EAN-13, Code 128, UCC/EAN 128 Code 39, Interleaved 2 of 5, PDF417
Connectivity - Wi-Fi 802.11 b / g / n (2.4 GHz) Wi-Fi module
Supports WEP, WPA, WPA2-Personal with AES
Bluetooth Supports: Bluetooth 4.0, HSP Profile -
  • BlueAnt Q3
  • Samsung HM1100
  • Gogroove Air Band
  • Sony MDR-XB950BT, MDR-ZX550N, & MDR-ZX750BN
Does Not Support: A2DP Profile -
  • iHome Speakers
Storage - Card Reader Micro SDHC - SanDisk 8GB - 32GB
Storage - USB USB 2.0 Host / Device Controller
Audio Stereo Speaker (8 ohm) x 1
Integrated Microphone x 1
I/O Connectors Micro USB / DC In Jack (5V @ 2.1A) x 1
Memory Card SDHC Slot x 1
Earphone Jack (3.5Φ, 1/8") x 1
Switch Buttons On/Off Switch x 1
6 Button Membrane Switch x 1
Volume Thumbwheel x 1
Battery Standby Time: 45 Minutes
Scan Time: 12 Hours
Power AC Adapter: 5V / 2.1A
Battery: Lithium Polymer - 3.7V / 4100mAh

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